Travel and subsistence

Grants from EPSRC and LMS enable ICMS to make a substantial contribution to the subsistence costs, and some contribution towards the travel expenses, of participants (in the expectation that some cover for travel may come from other sources). Funds will usually be available for travel and subsistence for about 35 people for one week. (Larger or longer meetings are possible, but will need either an additional source of funding or a special case to be made).

As an indication, the funding for a meeting in 2017 is in the region of:

  • Accommodation (bed & breakfast) : 35 people @ £62 per night for 5.5 nights  = £11935
  • Catering: 35 people @ £120 per person for the duration of the workshop = £4200
  • Travel support may be offered subject to the availability of other sources of funding.

Note that this may not cover all the expenses of a given participant. The EPSRC funds will be administered through ICMS (not transferred to the parent institution of the proposer).

ICMS will accept proposals for workshops where the majority of funding is already in place but a little more, plus administrative support, is required to make it viable. Such proposals will be fully refereed and, if they meet the selection criteria, judged in competition with other proposals.

Staff support

The ICMS staff undertake all the non-scientific administration of the meeting (such as issuing invitations, processing registrations, organising accommodation, booking catering, preparing materials, financial administration). ICMS will be as flexible as possible, bearing in mind the experience and location of the Scientific Organisers and the requirements of a particular meeting.


Meetings with fewer than 80 participants can be held at ICMS, The Bayes Centre, 47 Potterrow, Edinburgh EH8 9BT . Proposals for meetings with more than 80 participants are also invited, but another location will have to be found.

Registration Fee

ICMS charges a registration fee of £100. This will form part of the overall funding for the meeting.