Research-in-Groups Submission Guidelines

Organisers should contact ICMS (Ms Jane Walker, the Centre Manager) to discuss ideas and dates before finalising a proposal for submission.

There are four submission dates for Research-in-Groups applications each year: 1 February; 1 May; 1 September; and 1 November. The Programme Committee will then consider your application and arrange for it to be reviewed. You should know if your application is successful within two months of the submission deadline.

Applicants should also keep in mind the time needed to plan accommodation and space once an activity is accepted for inclusion in the ICMS programme. Please submit your proposal 6 months before the proposed start of your activity, if possible, although ICMS may be able to arrange a shorter turnaround.

The proposal document should not normally exceed 3 pages and should be submitted electronically. In the covering email the applicant should suggest the names of three referees and provide contact details. Email the proposal to Jane Walker (

The following information should be provided:

  • Title of research activity and nature of collaboration
  • Names of researchers 
    Each group should consist of between 2 to 6 researchers, with at least one researcher from the UK. The group should nominate a main contact for all correspondence from ICMS.
  • CV and publications list for each researcher 
    These can be attached as separate documents.
  • The objectives, novelty and timeliness of the proposed research 
    This part of the proposal - the scientific justification - is the key. Make sure that the objectives of the research activity are clear and make a strong case for holding it at this time. Please note that the group will be required to write a brief export report after the visit.
  • Proposed start and end dates 
    It is envisaged that the activity will take place over a short period of between 1 week and 4 weeks.
  • An estimate of the travel and subsistence costs required 
    ICMS can contribute to return travel costs, can arrange and cover self-catering accommodation in Edinburgh and contribute to daily expenses. Please e-mail Jane Walker for further details.